Annual Summary of Information Requests and Information Provided to Academic Deans

Information Requested from Academic Deans

(information due by Month)

Information Provided to Academic Deans

(no action required)

September

Naming University Assessment Council representatives (PO)

Nominations for the Carnegie Scholars Program (PO)

September

Campus summary of Progress on the Campus Strategic Plan (PO)

Memo on Dual Career Couples (PO)

Faculty Policies & Procedures: Extension of the Probationary Period for Childbirth or Adoption & Mandatory Guidance & Oversight for Assistant Professors memo (PO)

Faculty Strategic Hiring Initiative & Guidelines for Ensuring Faculty Diversity memo (PO)

Memo on Mandatory Sexual Assault Reporting & Sexual Harassment Information Program (PO)

Final reminder notice for Campus Diversity Forum (Sept. event) (PO)

Low enrollment reports (RO)

October

Nominations for the fall competition for Academic Staff Professional Development Grants (OHR)

Nominations for the Professional Development Grant Program for non-represented employees (Approvals are granted for events in the next calendar year.) (CPO)

Nominations for the UW System Women of Color Nominee(PO)Requests for the Faculty Development Grants, Research Service Grants & Sabbatical Leaves (PO)

October

AY funding from Hilldale Trust (PO)

Baldwin Grant Announcement (PO)

Inclement Weather Policy (OHR)

Fall Department Instructional reports, DIRS (RO)

November

Nominations for the UW System Wisconsin Teaching Fellows and Scholars (PO)

Nominations for the Mellon Foundation New Directions Fellowship(PO)

Nominations for the Francis Bacon Foundation Fellowship (PO)

November

Credits Follows the Instructor update available (APA)

Priority enrollment for Spring (RO)

Fall Timetable First Call and Special Exam Group Call (RO)

December

December

Commencement

January

Nominations for the annual CIC-Department Executive Officer Seminar (CIC-DEO), a three-day program held in late March/early April held at the CIC Headquarters, Chicago, IL (PO)

Nominations for Classified Employee Recognition Awards (CERA). (Recommendations can made between mid-Jan and end of Feb.) Decisions are made in March; Chancellor’s reception in April.
Proposals for the Annual Teaching and Learning Symposium (PO)

Special Exam Group decisions due - TACS (RO)

January

Baldwin Grant, funded proposals announced
Final Grades due (RO)

Grade Distribution Report (RO/APA)

Degree-major & Certificate Trends (APA)

Department Planning Profiles updated (APA)

Memo reminding faculty of class work/religious holiday conflicts (PO/DOS/SecyFac)

Memo announcing TA/PA Spring
Training (EDRC/OHR)

Final Call- Fall Timetable (RO)

February

Nominations for Named Professorships (PO), due Dean’s offices, February; due Provost’s office, March; recipients announced, April

Requests to HR Reps to review AS for job security (OHR)

Requests to HR representatives for Promotion Review for Academic Staff (APO)

Applications for the Regent Scholars Fund (PO)

OQI Showcase Proposals (PO)

February

New Chairs and Directors Orientation/ Notice of Annual Event, held in August (PO)

Scatterplots for Faculty Salary Equity review (APA)

Low Enrollment Reports (RO)

March

Annual review of faculty probationary report (to HR Reps) for distribution to the academic departments (OHR), due late March
Brittingham Visiting Scholar proposals due (PO)

Cluster Hire Initiative Enhancement Grants (PO)

Nominations for the spring competition for Academic Staff Professional Development Grants (OHR)

Annual review of faculty tenure rosters (to HR Reps) for distribution to the academic departments (OHR), due late March
Nominations for the CIC-Academic Leadership Program (CIC-ALP)(PO), due early April

March

Data Digest distributed (APA)

Memo encouraging classified non-representative participation on committees across campus. (OHR)

Campus Diversity Forum Reminder (Sept Event) (PO)

Spring Departmental Instructional Report, DIRS (RO)

UW System Office of Professional and Instructional Development (OPID) annual Undergraduate Teaching and Learning Grants due (PO)

April

Employee outside activities report (memo from Grad School & Provost)

April

Credit Follows Instructors update available (APA)

Cluster Hire Initiative Enhancement Grant Award announcement (PO)

Summer and Spring Timetable – first call and Special Exam Group Call (RO, DCS)

Priority Enrollment – Summer/Fall (RO)

May

Proposals for assessment funds (PO)

HR Reps to report on Faculty Personnel Actions [Tenure/Contract Renewal Decisions] (OHR)

May

Commencement
Final grades due – Spring (RO)

June

Nominations for Kauffman Administrative Development Program (OHR)

Academic Assessment activities annual reports (PO), due mid-June

Program Review, Accreditations and Assessment annual reports (APA), due mid-June

Special Exam Group decisions due - TACS (RO)

June

Bascom professorship annual allotments (PO)

Faculty Salary Comparisons with Peer Universities, By Department (APA)

Department Planning Profiles updates (APA)

July

Faculty Exit Interview Reports (PO)

Faculty Outside Offers and Retention Report (for previous academic year) (PO)

Faculty Hires Report (for previous academic year) (PO)
School/college annual reports (PO), due early July

Request names of new faculty starting in fall for New Faculty Orientation (NFS)

Request to HR Reps for revisions to be made for the Faculty Index of the staff directory (OHR), due late July

July

Memo reminding faculty of class work/religious holiday conflicts (PO/ODOS/SecyFac)

Equity in Faculty Salary Memo (PO), action to be taken at the time of merit exercises or promotion.

Campus Diversity Forum Reminder (Sept Event) (PO)

Summer Departmental Instructional Report – DIRS (RO)

August

Report on faculty hiring plans, including cluster hires for upcoming year (PO)

Report on anticipated faculty hiring & associated startup & remodeling costs for upcoming year (PO)

August

Faculty of Color Fall Reception Announcement (PO)

Final Exams and Summary Blocks memo (PO)

Monthly Notice-Deans’ Council Agenda & Materials -UAPC Agenda and Materials

Memo announcing the TA/PA fall training sessions. (EDRC/OHR)

Request to HR Reps update the salary of AS under the range minimum (OHR)

Final grades due – summer (RO)

Final Call – Spring Timetable (RO)

Key to Office Abbreviations:

APA – Academic Planning and Analysis
APO – Academic Personnel Office
CPO – Classified Personnel Office
DCS – Division of Continuing Studies
EDRC – Equity & Diversity Resource Center
NFS – New Faculty Services
ODOS – Offices of the Dean of Students
OHR – Office of Human Resources
PO – Provost’s Office
RO – Registrar’s Office
SecyFac – Office of the Secretary of the Faculty Watch for periodic updates at: http://www.provost.wisc.edu
Rev. March 2005

Periodic Notices

Department Chair/Center Director Breakfast Announcements, Chairs’ Chats, and Chairs’ Workshops